Molinare Creative Group has over 50 years of experience, providing creative excellence to the film, TV, games, and commercial communities. The Molinare Creative Group is home to Notorious DIT, Molinare TV & Film, Voice, Sound Warriors and Pip Studios. We provide an end-to-end solution to our clients, including dailies and DIT services, offline services, full creative post-production, QC, mastering, foley, sound design, field records, casting, ADR, voice over, performance capture and localisation.



Boasting a multi-award-winning team of creatives, the sharpest minds in technology and an unparalleled team of producers, we bring filmmakers' stories to life. With state-of-the-art facilities in Central London, Bedfordshire and Reading, we strive to constantly stay on the cutting edge of technology, collaborating with fellow disruptors to enable the creatives to stay creative.



The Position:

The Studio Bookings Coordinator at Molinare plays a crucial role in ensuring the seamless operation and scheduling of our audio mix theatres, VO, and ADR rooms. This position is responsible for coordinating with internal Heads of Department (HOD) to draft and manage proposals for crewing on Foley, Sound Editorial, and Sound Design projects. By working closely with Clients, Post Production Managers, Interactive Producers, Sales teams, and Creatives, the Studio Bookings Coordinator ensures the optimal allocation of resources and the smooth management of all audio rooms and crews.



This role involves maintaining up-to-date internal systems, accurately tracking booking information, schedules, and revenue, and ultimately supporting our award-winning teams in delivering top-tier TV, Film, and Gaming projects.



Key Responsibilities:

Coordinate daily with Heads of Departments (HODs) to provide updates on scheduling and pencil statuses.
Manage client requests promptly and courteously, entering all enquiries into the booking system (CETA) and generating schedules.
Ensure accurate and up-to-date data in the scheduling system for clear reporting and visibility.
Draft and manage crew plans in consultation with HODs, ensuring optimal utilization of resources.
Address booking challenges and explore alternatives for potential scheduling conflicts.
Ensure freelance staff are properly booked and liaise with engineering and creatives for setup times.
Communicate effectively with internal teams and clients to ensure smooth operations and timely delivery of media for ADR sessions.
Serve as the point of contact for Front of House, ensuring a first-class service experience for clients and flexibility for after-hours communication.


General Duties:

In addition to the specific duties and responsibilities outlined in this job description, all employees should be aware of their specific responsibilities towards the following:



Adhere to all health and safety and fire regulations and co-operate with the company in maintaining good standards of health and safety.
Adhere to all policies and procedures at all times.
Uphold ethical and professional standards and not behave in a manner that is likely to bring the company into disrepute.
Promote and sustain a responsible attitude towards equal opportunities and diversity across the company.
Demonstrate a commitment to ongoing learning and development and participate in any training relevant to the role.
Be an active role model and team member


This job description is not exhaustive. It merely acts as a guide and may be amended to meet the changing requirements of the company at any time after discussion with the post-holder.



Experience & Skills:

Sound understanding of post-production audio and its workflows.
Previous experience in a post-production scheduling or coordinating role.
Experience with post-production workflows and the implications of decisions on the workflow.
Knowledge of resource management and coordination.
Strong organisational skills with the ability to multitask and prioritise effectively.
Excellent communication skills, both verbal and written.
Ability to adapt to changing priorities while maintaining high client service standards.
Self-motivated with a commitment to ongoing learning and development.
Professional attitude and presentable appearance.
Experience working in a commercial environment.


Challenges and Opportunities:

Efficiently manage the scheduling and coordination of various audio post-production services.
Adapt to rapidly changing client needs and priorities.
Opportunity to work with a dynamic team in a fast-paced environment.
Enhance skills in resource management and client relations.


Company Values: What do we believe in at Molinare:

Teamwork - Our best projects are born when we share our skills and experience with each other
Passion - We treat every project with the respect and time that it deserves
Expertise - By embracing our creative background, we take risks that allow us to aim higher
Talent - We nurture talent to grow and do something meaningful at Molinare, which raises the bar for all of us.
Inclusion - We all grow better professions and better people by working with different backgrounds, cultures and thinking styles


We are committed to accessible hiring practices to ensure equal opportunities for all candidates. As part of our dedication to inclusivity, we welcome applicants to inform us if any amendments or accommodations are needed during the interview process to support their application. Your comfort and accessibility are important to us, and we are happy to make any necessary arrangements to facilitate your interview experience.