We are seeking a highly experienced and dynamic Assistant to provide dedicated support to 3 Executives. This role is working for the UK Scripted Series team and is perfect for a resourceful, proactive, and detail-oriented professional who thrives in a fast-paced environment and can seamlessly navigate shifting priorities.

This is a demanding and fast-moving position that requires someone who can exercise good judgment and intuition and has excellent communication skills.

Specific responsibilities include, but are not limited to:

Executive Support:

Provide comprehensive support to 3 Executives, including complex calendar management for internal and external meetings and calls.
Maintain a highly agile approach to accommodating evolving schedules and priorities.

Meeting Coordination:

Facilitate logistics and technical set-ups for meetings with internal stakeholders and external partners, including high-profile content collaborators.
Record and distribute meeting notes to relevant parties, ensuring clear communication across the team.

Travel & Expense Management:

Arrange and coordinate domestic and international travel itineraries, managing bookings, transportation, and accommodations.
Process travel and expense reports with accuracy and timeliness.

Project & File Management:

Help maintain submission logs.
Support the team with the preparation of materials such as presentations, documents, and other deliverables.
Collaboration & Cross-Functional Coordination:
Partner closely with internal Assistants across the globe, managing time zones seamlessly.
Work across internal and external tools and systems.

Special Projects:

Coordinate and oversee projects, including gifting and event logistics.
Liaise with high-profile talent and stakeholders, maintaining the utmost discretion and professionalism.

Experience & Skills:

Proven Expertise:

Extensive experience as an Executive or Team Assistant in a fast-paced, high-pressure environment, preferably within the media industry.
Strong familiarity with the nuances of television and film production and management.

Core Competencies:

Exceptional organizational and multitasking skills, with unwavering attention to detail.
Adept at managing competing priorities and maintaining calm under pressure.
Ability to work adjusted hours for coordination across time zones (PST), responding promptly to critical matters.
Strong communication skills.
Proactive and approachable.
Being able to work independently as well as collaboratively is essential.
Confident working with confidential information and managing key relationships.
Technical Proficiency:
Proficiency in Google Workspace tools (Docs, Sheets, Slides, and Gmail).
Confidence in adopting and mastering new tools and technologies.

Professional Attributes:

Understanding of UK Scripted Series content at Netflix and the wider media industry.
Strong written and verbal communication skills, coupled with a team-oriented mindset.
Demonstrated ability to handle confidential information with discretion.