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We are seeking an Assistant Production Co-ordinator, to become an integral part of our growing and very busy production sales team. This exciting opportunity requires a self-motivated, focused and highly organised individual with excellent communication skills and a strong work ethic to help us support many of the biggest feature film and TV productions based in the UK. Attention to detail and a positive can-do attitude are paramount. You will be proactive, personable, and conscientious.Role and ResponsibilitiesAssisting the production team, responding to client emailsPreparing customer quotes and managing customer purchase ordersRaising and maintaining purchase ordersVarious marketing tasks including client outreach and social media managementResearching/updating the customer databases and asset management systemForwarding incoming emails to the correct departmentsAnswering the office phone and helping with customer and supplier queriesPreparing/sending official company documents as requiredAssisting with freelance crew availability: requesting CVs, diary managementPreparing/sending crew estimates, rate forms, and crew memosLiaising with crew for upcoming pencils/covid tests/travel arrangementsCandidate Requirements:Excellent verbal and written communication skillsCommon sense and initiative, with the ability to work unsupervised under pressure, working to tight deadlinesConscientious with a positive can-do attitudeAbility to learn at a fast paceStrong organisational and time management skillsFlexibility - the company priorities often change unexpectedly, the candidate needs to possess the ability to switch tasks at short notice, to meet the business needsDiscretion - working in highly sensitive areas of film productionComputer literate - strong competency with the MS Office suite - Excel, Word, Outlook, Apple with the ability to learn new programs quicklyPrevious experience of CMS tools would be beneficialInterest in film is preferable but not essentialWorking Conditions42.5 hours per week, 8:30am to 5pm - with the flexibility to work outside of these hours if requiredMonday to FridayHoliday - 20 days per year plus UK bank holidays
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