As Production Coordinator, you will report to the Senior Production Manager and work alongside the Company's Production Management team. You'll be responsible for the day to day logistical operation and movement of the ATP Media Production team. The role involves substantial international travel across ATP World Tour Masters 1000 Series of tournaments and potentially some ATP World Tour 500 Series tournament.

Key Responsibilities - In the office
• collating contact information from tournament staff and suppliers/contractors
• booking conference calls with the tournaments and minute taking from those meetings
• booking crew travel and accommodation
• keeping travel spread sheets up to date
• organising crew visas when required
• creating and updating accreditation lists for Host Broadcast crew and onsite International Broadcasters
• informing tournaments of TV compound catering requirements
• collating information in order to create TV Call Sheets for distribution to all crew prior to each event
• processing tournament invoices from freelance crew and suppliers
• cost reporting to the Senior Production Manager for future budgeting purposes
• assisting the Production Manager with freelance crew contracts
• uploading event documents to the Contractors' area of the extranet
• providing other general assistance to the Production Management team as required to ensure the smooth running of the department

Key Responsibilities - At Tournaments
• ensuring all ATP Media production team and host broadcast crew have correct and sufficient accreditation and liaising with the tournament to resolve any accreditation issues that may arise
• acting as main point of contact for freelance crew
• managing the ATP Media Runner
• setting up the ATP Media office and ensuring correct phone lines, printers and photocopier are in place
• ensuring that adequate travel arrangements are in place to and from site for all ATP Media production team
• making arrangements for travel from / to the airport for all ATP Media production team
• liaising with the tournament on any TV compound catering issues
• liaising with the tournament on any host broadcast crew car parking issues
• managing and reconciling the float
• managing the player USB drives for the ATP and WTA players and for archive
• liaising with Hawkeye for player data files to put on player USB drives and for archive
• creating and uploading event documents to the Broadcaster area of the extranet
• making arrangements for shipping of match tapes
• providing other general assistance to the Production and Broadcast departments as and when required

Required Skills and Experience:
• At least 2 years' experience working as a production coordinator or equivalent role
• Excellent attention to detail
• Strong organisational skills
• Good communication skills - written and verbal
• Experience with booking crew and travel
• Excellent time management
• Confidence dealing with crew, suppliers and tournament representatives
• Pro-active team player
• Proficient in Microsoft Office
• Ability and enthusiasm to travel internationally

Desired Skills and Experience:
• Experience of working in live Sport or on shoots
• Experience of reconciling floats
• Ability to work to a set budget